Try not to skip headings. After a heading has been selected, you are able to edit the font, size and other attributes if you do not like the built-in look.
Use the built-in options like bullets or numbers, available under the Paragraph in the Home tab of the Ribbon in Office versions and higher. Without using these, a list is not really a list to those using an outside program to read the document.
Both numbered and bulleted lists are customizable. In most versions of Word, you can enter alternate text by right clicking an image and selecting Format Picture. To enter alt text in Office , right click an image and select Size and Positioning.
Then select Alt Text. They do not survive when exported to PDF. Word has limitations when it comes to making tables accessible. Tables can be very difficult for screen reader users to understand unless they include markup that explicitly defines the relationships between all the parts e.
For a simple table with one row of column headers and no nested rows or columns, Word is up to the task. Often complex tables can be simplified by breaking them into multiple simple tables with a heading above each.
For simple tables, the only step necessary for accessibility is to identify which row contains the column headers. To set the software to run a checkpoint every time a document is tested, open the "All Checkpoints" tab and choose the checkpoint from the list. Next, navigate to the "Checkpoint Preferences" tab. CommonLook Office is designed to guide the user through a complete range of accessibility checks prior to saving a Word document to a PDF. The sequence of checks corresponds with the ordering of the checkpoints in the selected standard.
One may, however, also choose to address the checkpoints in any order. Navigate to the "All Checkpoints" tab, choose the checkpoint you want to work with, and then navigate back to the "Current Checkpoint" tab to address the various concerns in the document pertaining to the selected checkpoint. This procedure can be useful for testing as the document is written. For example, you might choose to run the Table checkpoint after inserting a table, instead of waiting until the whole document has been completed.
Certain advanced options for the application settings are available by selecting the CommonLook Office Preferences button on the ribbon. Refer to the page on CommonLook Office Application Preferences for more information about these settings. Select the radio button "Best for electronic distribution and accessibility uses Microsoft online service. PDF files generated from PowerPoint for the web preserve tagging.
Note: At Microsoft, your security and privacy are very important to us. To convert a Word document to PDF, we send the document over to a secure Microsoft service over the internet for conversion. The converted file is then sent back to your device immediately.
The Microsoft online service doesn't store any of your file content on our servers. You can save the converted file in your preferred location. For more information, see Why does the Microsoft online service need to convert some Office files? You'll see a link to download your PDF document.
In the notification panel, find the name of your document under Current downloads , and do one of the following:. To save in a different location, press Save As. In the Save As dialog box, you can type a new file name and choose the folder you want. Click the Save button. If you want to open the document or the folder, choose the option you want in the notification bar. If you find color contrast issues in a PDF, and re-export the PDF, you will need to re-do all the tagging and reading order work from the above tips.
Color Contrast Analyser. Skip to main content. These helpful tips on creating accessible documents in Microsoft Word come from the Disabled Students' Program. To ensure best practices for accessibility in documents created in Google Docs bDrive , a tool called Grackle Docs is available. Run the Make Accessible Action Wizard Add text to your document Use a document title Set the document language Add alternative text for images Add a tag structure Recognize form fields, add tooltips to form fields, and add tags to form fields Use table headers Check the reading order Check for appropriate color contrast 1.
Adobe Acrobat Pro Action Wizard 2. Use a Document Title The document title is important so that users of assistive technology can hear the name of the document when opening the file and when switching between multiple tabs within a PDF program. Set the Document Language The document language determines which speech synthesizer is used by assistive technology programs.
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